Early Delivery, Early Success
HKA Tech’s Quick Start Packages leverage PMWEB’s powerful out-of-the-box functionality to provide Clients with a tailored, fully-operational system for managing their Portfolios, Programs and Projects – with users trained, initial projects in the system and all features ready for day-to-day operations.
Accelerated Deployment. Not a Shortcut.
Quick Start provides options within HKA Tech’s implementation approach — a structured engagement that draws on years of PMWEB configuration experience to reduce time-to-value without compromising quality. Each package includes defined deliverables that can be further tailored to individual Client requirements. Certainty on what will be delivered, when it will be delivered and a track record of success.
Three Paths to a Faster Start
Each Quick Start package is scoped to the size and complexity of your program. All three share the same quality of configuration and knowledge transfer — the difference is scope, not standard.
For organisations new to PMWEB or deploying a single department or project type. Focuses on the core modules needed to manage cost, documents and workflow from day one.
Core PMWEB configuration for cost and document management
Standard workflow templates and approval routing
User onboarding and administrator training
Hosted on AWS SaaS — no infrastructure setup required
30-day post-go-live support period
For organisations deploying PMWEB across multiple project types or a portfolio of projects. Includes data migration, deeper configuration and a broader training program.
Everything in Quick Start Essentials
Data migration from existing spreadsheets or systems
Multi-module configuration: cost, schedule, contracts, workflow
Standard dashboard and reporting setup
Role-based training for project managers and administrators
60-day post-go-live support period
For organisations with complex program structures, multiple stakeholder groups, or enterprise integration requirements. Structured for speed without sacrificing the configuration depth your program demands.
Everything in Quick Start Standard
Enterprise integration setup (ERP, finance, or scheduling systems)
Custom reporting and BI dashboard configuration
Multi-agency or multi-department deployment support
Extended 90-day post-go-live support and optimisation
What Happens in a Quick Start Engagement
Each Quick-start Option has specific inclusions in terms of work allowances, processes and deliverables. We start by reviewing these allowances and processes with the Client in the context of their requirements. Standardised templates are used to gather information. The timing for completion, review and exchanges of these templates are agreed to suit each Client’s available resources. Sometimes a Quick Start Essentials package (48 hours work) can be completed within two or three weeks from Start to Go Live. On other occasions, it can be longer, where Client feedback is awaited before works can be completed or Client personnel can be made available for training. Our objective is to agree a well-considered “no surprises” plan with the Client and to deliver on time, on budget, every time.
Inside the 48-Hour Quick Start
Quick Start Essentials achieves Go Live — including training and a defined amount of bespoke configuration — in 48 hours of effort, typically over an elapsed time of two to four weeks. It begins with a one-hour pre-kick-off meeting to align on the path forward and what “success” looks like; standardised templates then capture your requirements before configuration, training and follow-up.
| Quick Start Essentials — work component | Hours |
|---|---|
| Kick-off and template reviews | 2 |
| Discovery sessions | 4 |
| Configuration | 18 |
| Training | 8 |
| Follow-up | 8 |
| Project management and related activities | 8 |
| Total effort | 48 |
Base Package — What’s Included
Every Quick Start Essentials engagement includes the following deliverables.
Discovery
4 × 1-hour discovery sessions, working through the completed templates to confirm Client requirements and discuss configuration options
Training
4 × 2-hour training sessions — Administrator Training and “Train the Trainer” training relevant to Project Management
Project Management
Account management, project management and general attendances are included
Reports, Templates & Forms
PMWEB out-of-the-box standard items for each module purchased
Standard PMWEB templates & forms — RFIs, Online Submittals, Safety Forms, Meeting Minutes, Drawing Lists/Sets, Daily Reports, Defects Lists, Transmittals and Action Items
Configuration
System lists, security, cost codes, project and other settings configured from the completed Client templates and as confirmed in Discovery
3 × 3-hour configuration sessions
Minor report changes to standard reports
Follow-up
Up to 8 hours of follow-up training, questions and configuration sessions
Training Material
Training video (27 minutes), standard PDF documentation, Administrator Guide, tutorials, Online Help Menu, and advice on customisations
PMWEB Technical Support
Provided by PMWEB — included in the SaaS service
Note: modifications requested in addition to minor report changes to the standard reports use optional report-customisation service hours.
Beyond the Base Package
Where additional specifications need to be developed, these are quoted as provisional sums alongside the fixed 48-hour package — typically tabulated as follows.
| Services component | Hours | $ incl GST |
|---|---|---|
| 48-hour Quick Start Package, as described above | 48 | Fixed price |
| Provisional sum: additional configurations to Client specifics | — | Provisional |
| Provisional sum: additional reports and dashboards to Client specifics, including modifications to out-of-the-box reports | — | Provisional |
| Provisional sum: integration and data migration | — | Provisional |
| Provisional sum: additional training | — | Provisional |
| Provisional sum: approvals and readiness for Go Live (per the Client IT department’s detailed requirements); documentation; hypercare following Go Live; knowledge transfer; handover; and project close | — | Provisional |
The implementation of PMWEB was incredibly smooth. Because it is ready out-of-the-box, we were using it across our organisation in under two months.
Ready to Accelerate Your PMWEB Deployment?
Schedule a consultation to discuss which Quick Start package suits your program and what a structured deployjjjment would look like for your organisation.