Marc Jaude on Collaboration
Standard adoption is key to ensuring successful collaboration in construction.
Constructech connects hundreds of thousands of people thriving to understand the every changing dynamic of emerging and disruptive technologies in a digital world. Laura Black, editor, Constructech magazine, sat down with Marc Jaude, president and founder, PMWeb, to discuss the role of technology in a successful collaborative environment.
Let’s discuss establishing best practices for implementing technology for internal collaboration. What do construction companies really need to know? All solutions require established best practices for collaboration. The best way to ensure collaboration is standard adoption. We can manage by reading email and having an organized process engine, which is required. Basically, all the processes and workflows solves that.
What considerations are there when it comes to data security and collaboration? Again, a successful collaborative environment has access to multiple forms and many individuals. They will be sending me the files and access to modules and I respond to each. We have high level security. We even have conditional security. For a collaborative system to be successful, it needs to be secure.
Basically, the security to be able to collaborate with outside parties needs to have a high level of security because even within the same module you have to give them access to RFI (request for information) questions that only the architect can answer. That is the only way to collaborate bringing subs on board, not just internally, so you have to have a high level of security.
Beyond that we also find that security needs to be conditional because maybe you need to respond and it just you and the architect on a module, but not correspondence between you and the GC. So it needs to also contain conditional security. We have all of that in PMWeb.
What do construction companies need to keep in mind when it comes to internal versus external collaboration? Some of the collaboration like security and process management … like the workflow, you can use it. PMWeb is made to collaborate with the outside. We have online bidding, so the people from the outside coming in. Even invoices, people can submit them online like a work request. So we have all of these and even change order requests for being outside.
And internally the normal contract approval and change order approval happens internally as well. So the workflow is basically collaborating. Instead of emailing back and forth, it is sending emails automatically. Everything is a visual workflow in PMWeb.
Why is it important to have tight internal collaboration, before strong external collaboration? It is important to be standardized. Like PMWeb you can require it or you can make it as flexible as you want. You want it to be standardized and required to everyone, (you can). So by using this system, you can streamline it and make it standardized.
Let’s talk a little bit about the technology. Where do you see the technology headed with regards to enabling collaboration? We have it already working on it to make it … all these tools like 2D viewer to do redlining. In the future, we will be doing it through BIM (building information modeling). So all of these collaborations will be done using 3D models through BIM.
What advice might you offer to construction companies looking to get started? Using PMWeb. You have to have a complete featured system because you want the document management, you want the project management; so you want all the pieces to work together. So with PMWeb we have them all in one. We have the tools to do all that.
Is there anything else you would like to add that you think would be important to note for our readers? (With project management) we have internationally, we have the cost management, we also have multiple currency, multiple language. So that is being able to collaborate internationally. If you see a job internationally, you have to have invoices in multiple currency because multiple vendors (are) from different countries. So we have those international, and value-added multiple currency, multiple language that we have in PMWeb.
Design-Build For Water/Wastewater and Transportation Conferences - Portland Oregon
Design-Build For Water/Wastewater Conference - 19-21 March 2018
Design-Build in Transportation Conference- 21-23 March 2018
The Design-Build Institute of America (DBIA), the Water Design-Build Council (WDBC), the American Water Works Association (AWWA) and the Water Environment Federation (WEF), co-hosted the 2018 Design-Build for Water/Wastewater Conference March 19-21, 2018 at the Oregon Convention Centre. The Design-Build in Transportation Conference was also that same week from March 21-23. DBIA teaches the philosophy of “Design-build Done Right” by providing best practices and implementation techniques, case studies and education on design-build variations such as progressive design-build, leadership, teamwork and new and exciting research.
The HKA-Tech/PMWeb team was pleased to attend and exhibit at both conventions during the week, which was attended by over 1,000 professionals. HKA-Tech’s Konstantine (Kon) Tonas (in the photo below) and Rick Aldridge were there to demonstrate and discuss the latest developments of PMWeb.
Save the date! PMWeb 2018 User Conference
2018 PMWeb User Conference and Optional Training. October 22nd - 24th, 2018. The Conference is returning to South Florida again for 2018! Read more
HR Management on Construction Projects
Human resources (HR) management covers all of the processes an organisation undertakes to make the most effective use of the personnel involved with a project. This includes many different groups, including project stakeholders/sponsors, customers, partners, individual contributors, the performing organisation, and other team members. The processes involved with HR management deal with managing the project’s labor requirements, capturing the actual hours of those working on the project, and appraising their performance. Read more
HKA in Middle East Consultant
Middle East Consultant is a monthly publication and the only dedicated construction consultancy publication in the region. The February 2018 edition profiles HKA in the Middle East, following the official HKA brand launch in Dubai.
One question asked by Middle East Consultant was “What technology will have the biggest impact in the market?” HKA Tech’s Michael Konieczka responded:
"Advances in power storage will have the biggest impact. We will also see increased use and expansion of AR in the construction industry. Additionally, we’ve found that the need for collaborative tools for managing all stakeholders and increasing communication has been on the rise, and is becoming more embraced in the Middle East market. Through the use of these tools, we will see a greater desired use of mobile platforms and mobile apps to provide the necessary inputs for these systems.
"Wearable technology is a trend that is just coming into the market, and its use will continue to grow as the development improves. The industry is moving towards big data gathering and providing analytics for historical information, building performance and real-time reporting. The need to be able to report on all aspects of a PMO and the associated projects requires hundreds, if not thousands, of inputs from multiple stakeholders to provide the necessary analytics. This is being supported and driven by the increased acceptance of cloud-based collaboration platforms." Read more
HKA Tech and LinkedIn
HKA's presence on LinkedIn has now grown with the addition of a dedicated HKA Tech page.
HKA's global LinkedIn page provides the latest on our business and people around the world.
Now you can read the latest on HKA Tech, the world's largest implementing reseller of PMWeb - and how PMWeb is changing the way capital works projects are managed. Visit HKA Tech on LinkedIn and join the conversation!
Project Quality Management - tools for EPMO success
Quality management covers all of the processes and activities needed to define and achieve project quality. At its most basic level, quality management is about meeting the customers’ needs. No matter what type of project for which an Enterprise Project Management Office (EPMO) is responsible, the technical specifications for the products and services to be delivered should be properly documented. Moreover, there should be a clear list of deliverables that defines the quality requirements for each of those deliverables. Read more
Managing Project Schedules
Managing a project’s schedule is a fundamental task for all enterprise project management teams. The schedule’s level of detail depends on the available level of detail for the project scope —which is usually reflected in the work breakdown structure (WBS) — as well as the role of the organizations involved in the project delivery. Having Scheduling capability within a fully integrated project information system such as PMWeb creates additional tools for project controls. Read more
PMWeb Version 5.2
PMWeb Version 5.2 new features include Bluebeam Integration and enhanced Resource Management.
PMWeb Clients may now upgrade to Version 5.2. There is no additional cost for this upgrade for Clients on Software Support & Maintenance Agreements or using PMWeb's Software as a Service (SaaS) - just contact us to make the arrangements.
In addition to integrating with Bluebeam (rapidly becoming the industry standard for design and construction workflows) and introducing the first of a series of new Resource Management enhancements, Version 5.2 builds on the success of 5.1's new features to add further enhancements. It is the official current release version of PMWeb and is installed in all new instances, whether on-premise or SaaS. Read more about Version 5.2.
European Investment Bank selects PMWeb
The European Investment Bank (EIB) has selected PMWeb for its Capital Works Project Management System.
The EIB is the world's largest international public lending institution. As the "Bank of the European Union", the EIB has over 2,000 employees and was founded in Brussels in 1958 when the Treaty of Rome came into effect. Its current headquarters are located in Luxembourg.
Videos released for Radar relocation
Helicopter in the city
HKA worked with the Port Authority of NSW to relocate a key Radar facility within the Authority's Vessel Tracking System for Sydney Harbour and Port Botany.
The existing Radar's location on the top of the AMP Centre, at a height of 188 metres, required the use of a helicopter to lower the Radar antenna to street level and involved a CBD road closure. View video of the operation
Crane at Darling Point
The Radar's new home at Darling Point is on Longwood House - which, being 66 metres high, allowed the use of a crane to complete the operation .
The crane lifted not only the radar assembly that was relocated from the AMP Centre, but also a new Tower and Control Hut. View video of the day
Seasons Greetings from HKA
This year HKA will be donating to World Vision, the world’s largest international children’s charity.
Watch our short animation and see some of the charity work undertaken by HKA employees around the world - from the Americas to Australia - over the last six months.
Great Wolf Resorts has chosen PMWeb as its Program and Project Management solution. With fourteen properties in North America and three currently under construction, Great Wolf Resorts is the largest family of indoor water parks in the country.
PMO Peace of Mind
HKA Tech’s popular PMO Quick Start Toolkit has now been updated with 2018 pricing and a refresh of a number of the governance documents. The PMWeb PMO Quick Start Package allows the rapid set-up of a PMO’s systems and processes, based on proven approaches to PMO governance and administration.
The standard PMWeb SaaS (software as a service) package, with this PMO enhancement, provides a one-year service that can be renewed annually thereafter. PMWeb SaaS is delivered PMWeb's US Data Centres or via Amazon Web Services, using an Amazon Private Cloud. Existing PMWeb Amazon locations such as those in Australia and Germany (as well as PMWeb's US Data Centre facility) can be operational in less than 7 days. Other available locations include England, Ireland, Singapore, Japan, Korea, India, Brazil and Central Canada
- PMWeb modules and toolkit items for program and project management (including change control, cost management, contract management, document management and custom form builder)
- Core Module with Microsoft Business Intelligence, security controls and reporting
- PMO templates, forms and governance documentation – including developed templates to manage Risks, Issues, Actions, Decisions, Deliverables, Benefits and Lessons Learned
- Licences for approximately 10 people
- Initial configuration to meet the Client’s specific needs, including security set-up and user permissions
- Administrator training and User training
- 12 months technical support (24/7 online, live operators during business hours)
National Conference Success
HKA Tech and PMWeb were pleased to support the Australian Institute of Project Management’s National Conference in Melbourne, October 22-24. Almost 600 delegates were treated to two and a half days of presentations, workshops, keynote speakers and social events at the Melbourne Convention and Exhibition Centre, which was set to the theme of “I3 – Innovate, Influence & Implement”.
Air Chief Marshal Sir Angus Houston AK, AFC (Ret'd) started the ball rolling by discussing the “ultimate disaster project” – the recovery of MH17 and the search for MH370 which he led. Digital disruption and transformation, working with millennials, the future of project management and the Fourth Industrial Revolution were some of the topics covered by keynote speakers. Read more
Flawless Helicopter Lift
HKA's Sydney team has been working for the Port Authority of NSW to mange the relocation a key Radar component of the Vessel Tracking System (VTS) for Sydney Harbour and Port Botany and its re-integration to the VTS - as well as installation of a new Radar facility in Circular Quay. The existing Radar's location on the top of the AMP Centre, at a height of 188 metres, required the use of a helicopter to lower the Radar antenna to street level and involved a CBD road closure. The entire operation was very much weather dependent, but proceeded flawlessly on Sunday 12 November. HKA has been using its PMWeb facility to assist in managing the relocation. HKA installed PMWeb to its own equipment in the Verizon Data Centre, Sydney, in January 2013, subsequently moving to the Equinix Data Centre. HKA's PMWeb facility now provides access to PMWeb for the HKA organisation globally.
Can Technology Improve Your Claims Practice? [Part 2 of 2]
This article continues the discussion of how web-based project management solutions can enhance a project team’s ability to manage construction claims; and covers the remaining tasks and processes that PMWeb helps facilitate. Read more
Can Technology Improve Your Claims Practice? [Part 1 of 2]
No one can deny that construction claims are on the rise. With new project awards declining, projects seeing lower profit margins, increased liquidated damage claims for late completion, and other recent developments, owners and contractors are becoming more contentious and adversarial, which is leading to a growing volume of claims and disputes. Everyone knows that construction claims are never won on merit alone. Claims require extensive analysis of numerous factors: what events occurred, who is accountable for these events, how the contract clauses address the events, the impacts the events had on project cost and schedule, the documents and records available to substantiate or defend the claims, etc. How Can Web-Based Project Management Solutions Improve Claim Management? Read more
PMWeb Annual User Conference, Miami, 02-04 October 2017
The PMWeb Annual User Conference was a great success, enjoyed by all. There were some excellent User stories, sharing experiences and advice in the use of PMWeb, from Clients including:
- CBRE / Regions Bank - CBRE's Tony Webster, Terra Mieure and Jessica Williams described "The Spectrum of Bidding, Awarding and Contracting using PMWeb"
- HOAR Program Management - Andrew Betts and Sandra Denaburg gave a compelling Case Study on "How PMWeb Helped HOAR Program Management Deliver $600 Million Airbus A320 Final Assembly Line Project"
- Whataburger - Clint Saavedra and Cindy Espinoza took us through “Integrating Job Cost and Real Estate Project Management Systems: Building a Better Burger”
- Massachusetts Port Authority - John Audi and Irena Gagulic provided their insights on “Top 10 PMWeb Implementation Success Factors”
- The Walt Disney Company - Manny Alegria, Carol Hunter and Christian Walker - in addition to showing us all some of the Disney magic - presented their views on "Driving Change: Paving the Way with PMWeb".
Other presentations included John Statts and Tim Fleet of Critical Business Analysis on “ExtractIQ: How to Manage Legacy Data and Move It into PMWeb”; and Joel Thompson (Facility Workflow Solutions) and Marsha Shugrue (PMWeb, Inc) on “The Power of Data Warehousing”.
Our own Konstantine (Kon) Tonas, Tyler Monson, Peter Aynsley and Travis Hamera presented on topics including “Unique Client Uses of PMWeb Features” and “PMWeb Tips and Tricks”. Kon even found time to win the Disney prize for "Best Wookie impersonation" (voice/roar only).
Many thanks for the PMWeb team for hosting this event, providing great workshops on special topics and giving all attendees some insights into where PMWeb is heading - including some previews of the soon-to-be-released v5.2 and some specific plans for the content of further releases.
Project Controls Conference
Engineers Australia's 2017 Project Controls Conference at Sydney's International Convention Centre on 20-22 September was a great success, with delegates from across Australia attending. HKA Tech was pleased to welcome existing PMWeb clients, customers already evaluating PMWeb and those new to PMWeb's features. HKA Tech team members Shuva Basu, Paul Bone and Lora Labu enjoyed meeting everyone who came to the PMWeb stand.
2017 National Conference - I3 - Innovate, Influence & Implement
The theme of the Australian Institute of Project Management's National Conference this year is "Innovate, Influence & Implement". Industry leaders will gather at the Melbourne Convention and Exhibition Centre, situated in the heart of the city, from 22-24 October. HKA Tech and PMWeb are proud to once again support the AIPM at its annual conference - this year as a Conference Supporter Partner. Read more about the Conference
Streamline and Improve Your Organization's Procurement Process
The objective of procurement management is to transfer the risks associated with the part of a project’s scope of work that is performed by outside organisations, known as contractors, vendors, or suppliers. This is the latest in a series of articles about managing projects through their full project lifecycle and focuses on Procurement.
PMWeb User Conference Update
The Walt Disney Company and CBRE/Regions Bank round out the 2017 PMWeb User Conference list of companies presenting at the event:
The Walt Disney Company: "Driving Change: Paving the Way with PMWeb"
Manny Alegria, System Specialist, Facility Asset Management
Christian Walker, Scheduling Manager, Project Controls, Facility Asset Management
CBRE/Regions Bank: "Effectively Managing Vendors Through PMWeb"
Terra Mieure, Cost Manager
Jessica Williams, Finance Manager
You can now access the full agenda for the User Conference and Optional Training Day on PMWeb's Event Page along with registration and hotel booking information.
DiamondRock Hospitality Company selects PMWeb
DiamondRock owns a portfolio of 28 premium hotels and resorts containing over 9,600 rooms concentrated in key gateway cities and destination resorts throughout North America and the U.S. Virgin Islands. Since 2010, DiamondRock has acquired approximately $1.8 billion of urban and resort hotels in cities such as San Diego, San Francisco, Boston, Denver, Washington, D.C. and Fort Lauderdale. A majority of DiamondRock's hotels are operated by leading global hotel brands including Marriott International, Inc™ and Hilton Worldwide™ .
Are You Managing Project Cost Successfully? [part 2 of 2]
Are You Managing Project Cost Successfully? [part 1 of 2]
Each project an organization takes on represents a major investment that is ultimately designed to bring in a profit. Therefore, it’s vital that the Enterprise Project Management Office (EPMO) delivers the project on budget and without cost overrun, or the anticipated ROI can be drastically reduced. To this end, the Project Management Institute’s (PMI) Project Management Body of Knowledge (PMBoK) provides a comprehensive approach for managing project cost. Read more
Using Stage Gates to Improve Project Governance
PMWeb has now published the third article in its series on web-based project management solutions. The Stage Gate Review Process is a formal project life phase-driven go/no-go decision point where selected project deliverables for each stage are reviewed to ensure the organization’s requirements are met. Read more
Managing Project Integration
Within the field of professional project management, one of the most well-regarded sources of best practices and standards is the Project Management Institute’s (PMI) Project Management Body of Knowledge (PMBOK). The PMI PMBOK has identified 10 project management knowledge areas that should implemented when delivering projects: scope management, time management, cost management, quality management, human resources management, communications management, risk management, procurement management, and stakeholder management. PMWeb has published a series of articles that address these 10 knowledge areas, along with three additional ones: benefit realisation management, sustainability management and safety management. Read more
Managing Project Demand
PMWeb's second article (see PMWeb and the PMO below) has now been published - "Managing Project Demand with a Web-based PMIS". This article explores the use of PMWeb in capturing and analysing the various project ideas, opportunities and needs that have the potential to become approved as new projects. Read more
PMWeb and the PMO
PMWeb has published the first in a series of articles discussing how web-based project management solutions have revolutionized enterprise project management. The series will address how the latest software platforms have significantly improved the enterprise project management office’s ability to successfully execute the various project, program, and portfolio management processes. The series will also explain how these platforms provide for accurate, real-time reporting of a project’s status, health, and performance.
When it comes to managing major construction projects, it’s essential to have a Project Management Office (PMO) in place to create and oversee an effective management system to facilitate the successful execution of the various project and program management activities. Read more
Marriott Vacation Club
Marriott Vacation Club has selected PMWeb for its Capital Project Management Software. The brand comprises more than 50 Marriott Vacation Club properties throughout the United States, Caribbean, Europe, and Asia and more than 400,000 owners.
Wednesday, 03 May 2007, saw the launch of the new HKA brand in Australia. More than 170 guests gathered at The Theatre Bar at the End of the Wharf, overlooking Sydney Harbour, to celebrate the launch of the new HKA brand and to recognise the achievements of the company’s operations in Australia since its establishment in 1999. Special guest speaker, Sean Duggan from Ultraspeed Australia , entertained guests with an introduction to Hyperloop, an exciting new technology currently in development that will revolutionise the way we travel. HKA is currently providing advisory services for Hyperloop, one of many exciting projects we are working on in Australia. Great night! Read more about HKA and HKA-Tech
Project Controls Conference 2017
The Australian Cost Engineering Society (ACES) together with Risk Engineering Society (RES) are hosting the Project Controls Conference in Sydney, with the theme of “Improving maturity in Project Controls – keeping investments on track” through the presentation streams – people, process and technology. The Conference will be held at the International Convention Centre, Sydney, from 20-22 September 2017.
HKA and PMWeb are a sponsor of the Conference and will be in the Project Controls 2017 Technology Hub.
PMWeb 2017 User Conference
Save the date: PMWeb's 2017 User Conference with Optional Admin Training Day will be held October 2nd - 4th at the Trump International Beach Resort in Miami, Florida.
PMWeb Version 5.1 now available
March 2017: PMWeb Clients may now upgrade to Version 5.1. There is no additional cost for this upgrade for Clients on Software Support & Maintenance Agreements or using PMWeb's Software as a Service (SaaS) - just contact your authorised PMWeb sales representative (e.g. HKA-Tech) to make the arrangements.
The new version introduces two major features - the PMWeb 3D Viewer and PMWeb University - as well as a large number of enhancements. It is now the official current release version of PMWeb and is installed in all new instances, whether on-premise or SaaS. Read more about Version 5.1.
McLachlan Lister name change
On 24 February 2017, McLachlan Lister Pty Limited changed its name to HKA Global Pty Ltd.
The change of name is part of the process that has followed the sale of the global Construction Claims Group (CCG) - of which McLachlan Lister is a part - to Bridgepoint Development Capital (see Sale Details). The sale is planned to conclude prior to 31 May 2017.
Stanford University selects PMWeb for its capital works Project Management Software
Stanford University is the latest University to select PMWeb, joining Harvard University, Johns Hopkins University, Washington University, Carnegie Mellon University, American University, UC Davis, Tufts University, Boston College and the University of Washington St Louis - all users of PMWeb Portfolio, Program and Project Management Software.
DID YOU KNOW? Stanford alumni and faculty founded Google, Hewlett-Packard, Nike, Instagram, Snapchat, LinkedIn, and Yahoo!, and companies founded by Stanford alumni generate more than $2.7 trillion in annual revenue, equivalent to the 10th-largest economy in the world.
Alaska Airlines selects PMWeb for its capital works Project Management Software
Alaska Airlines has been ranked by J. D. Power and Associates as having the highest customer satisfaction of the traditional airlines for nine consecutive years. The airline has now selected PMWeb for its capital works Project Management Software.
Carnegie Mellon University
After a lengthy review process, CMU chose PMWeb for its capital works Projects Management Software over all other competitors primarily because "Unlike the other software companies, PMWeb clearly understands construction." PMWeb was designed and built from the ground up by Program and Construction Managers to deliver an all-in-one, easy-to-use project management system.
CMU joins other Universities using PMWeb, including Johns Hopkins, Harvard Business School, Harvard Graduate School of Education, American University, UC Davis Medical, Tufts, Johns Hopkins Hospital, University of Washington, Boston College and the University of Washington St Louis.
Solid Gold from PMWeb at AIPM's Inaugural Regional Conference
17 November 2016: PMWeb Australia & New Zealand was a Conference Supporter for the Australian Institute of Project Management’s Inaugural Regional Conference 2016 held at the Sydney Hilton from October 16-19. The conference was opened by the AIPM’s Patron and the Governor of New South Wales, His Excellency General The Honourable David Hurley AC DSC (Ret’d). Keynote speakers included Kitty Chiller, 2016 Australian Olympic Commission Chef de Mission:
PMWeb also supplied a highly sought-after prize for the AIPM's conference app leaderboard competition, a half-ounce gold bar! The prize was won by Stuart Elkins of Ergon Energy in Queensland.
Data Migration packages - Primavera Contract Manager to PMWeb
16 October 2016: In August 2016, Oracle announced that it was discontinuing any further product releases or patches for Primavera Contract Manager (PCM). At the same time, ongoing "Sustaining Support" was confirmed on an indefinite basis - i.e. technical support for owners of PCM will be provided until further notice. Options for existing PCM owners therefore include:
- Continuing with the system (which will require some close management, given that new patches and alterations to external programs such as Java and Windows could impact PCM operation)
- Migrating to Oracle Unifier - there being options to facilitate this such as Oracle's Contract Management Cloud Accelerator
- Migrating to an alternative system for the management of Contracts and other project-related functions.
Owners should consult with Oracle or a member of the Oracle Partner Network in relation to Options 1 and 2 above.
As part of analysing the cost/benefit of any new Contract Management system, an important component of cost (and time) is data migration. Our organisation has extensive experience in data migration from other systems into PMWeb and can provide advice on liklely cost. We have also now released two standard packages for migrating data from PCM V13.x and 14.x to PMWeb. This provides a ready reference for clients conducting comparative analysis and a tool to examine whether there are factors in their existing system that could make a migration non-standard (whether to PMWeb or to any other system).
Contact us for more information including package inclusions and pricing.
PMWeb releases Version 5.0
21 September 2016: From November 2016, all new PMWeb SaaS facilities will be delivered with PMWeb v5.0. Clients under existing PMWeb SaaS agreements or under PMWeb SSM Agreements for on-premise installations may now choose to upgrade to PMWeb v5.0. Read about the new features in v5.0
PMWeb and the AIPM Regional Conference
16 September 2016: PMWeb Australia & New Zealand is pleased to be a Conference Supporter for the Australian Institute of Project Management’s Inaugural Regional Conference 2016 to be held at the Sydney Hilton from October 16-19. This Conference will also celebrate the 40th anniversary of the AIPM. Here’s a preview of PMWeb at the conference: